University Policies
University Policies define how we work, learn and create together at Emily Carr University.
They reflect our shared values and ensure that the university operates transparently, responsibly and in compliance with provincial and institutional standards.
Generative AI Guidelines for Faculty, Students + Staff
ECU supports the use of Generative Artificial Intelligence to develop a productive learning and working environment in ways that are aligned with our broader commitment to information security, equity, inclusion, accessibility and sustainability.
Dimensions Charter
ECU has reaffirmed its commitment to increasing equity, diversity and inclusion on campus by endorsing the Government of Canada’s Dimensions charter.
ECU Policies + Procedures
1. Board Governance
1.5.1 Procedures for Appeals to the Board
1.5.2 Ethical Principles for Appeal Panel
1.6.1 Guidelines for Presidential Selection
1.8.1 Board Monitoring + Review Table
1.13 Administrator Emeritus Status
1.14 Presidential Review for Reappointment
1.14.1 Procedures for the Presidential Review for Reappointment
2. Senate Governance
2.1.3 Curriculum Planning + Review Committee
2.1.4 Academic Planning + Priorities Committee
2.1.4.2 Financial Awards Committee
2.1.4.3 International Development Committee
2.3.1 Procedures for Appeals to the Senate
2.3.2 Adjudication Procedures for Appeals to the Senate Appeals Tribunal
3. University Direction + Accountability
3.6 Sexual and Gender-based Violence and Misconduct Policy
3.6.1 Sexual and Gender-based Violence and Misconduct Procedures for Students
3.6.2 Sexual and Gender-based Violence and Misconduct Procedures for Employees and Board Members [New Updated]
4. Academic + Students
4.1 University Advisory Committee
4.3 Program + Curriculum Change
4.4.1 Course Outlines Procedures
4.5B Appeals for Non-Course-Based Activity for Graduate Students
4.5.1 Student Grade Appeal Form
4.8 Religious Accommodations for Students
4.10 Faculty of Graduate Studies: Leave of Absence
4.11 Faculty of Graduate Studies: Extension to Time Allowed for Program Completion
4.13 Aftercare Policy for Students Following Hospital Treatment
4.14 Assessment and Treatment Care Plan Policy
4.15 Appeal for Academic Exception
4.16 Assessment and Academic Standing Policy
4.16B Assessment and Academic Standing for Graduate Students
5. Research
5.1 Research Administration, Ethics and Conduct
5.1.1 Responsible Conduct of Research
5.1.2 Research Ethics Procedures
6. Facilities + Security
6.1 University Closure Due to Snow
6.2 Protests + Disruptions on Campus
6.3.1 Facility Space Allocation Procedures
6.4 Alcohol Consumption on Campus
6.4.1 Alcohol Consumption on Campus Procedures
6.5 Posting of Signs + Posters
6.6 Occupational Health + Safety
6.10 Dealing with Threatening Behaviour
7. Finance
7.1 Expenses Incurred by Employees
7.1.1 Expense Claim Guidelines
7.3 Insurance + Indemnification
7.4 Investment of Operating Funds
8. Human Resources
8.1.1 Academic Freedom Procedures
8.2 Student Employment and Service Policy
8.2.1 Student Employment Procedures
8.2.2 Student University Service Procedures
8.2.3 Student Lived Experience Procedures
8.3.1 Employee + Employer Responsibilities Related to Substance Abuse
8.3.2 Responding to Substance Abuse
8.4 Tuition Waiver for Dependents
8.6 Harassment, Bullying + Discrimination
8.6.1 Harassment, Bullying + Discrimination Procedures
8.7 Faculty Professional Development Month
8.8.1 Emeritus Status Procedures
8.9.1 Procedures for the Recommendation + Selection of Senior Academic + Administrative Personnel
8.9.2 Procedures for the Recommendation + Selection of Administrative Staff + Staff Positions
8.9.3 Procedures for the Recommendation + Selection of Vice Presidents
8.10 Authority to Appoint Employees
8.11 Conflict of Interest Procedures
8.12 Employee Safe Disclosure Procedures – Public Interest Disclosure Act
9. Systems + Resources
9.2 Student Access to University Equipment + Resources
9.3 Code of Conduct for Appropriate Use of Information Technology, Facilities + Services
9.4 Software Use + Copyright Compliance
9.4.1 Software Use + Copyright Compliance Procedures
10. University Advancement
10.1 Investment of Endowment Funds
10.1.1 Management of Endowment Funds
10.2 Gifts-in-Kind
10.3 University Fundraising
Policy Development
Policies and procedures are general guidelines for decision-making and provide members of the community with guidance and clarity on how to respond to various issues, adhere to governing and regulatory requirements, translate the University’s mission and values into operating principles, and set and maintain standards of conduct.
Within University Direction + Accountability, you will find links to our formal policies:
In addition, the following materials will assist you in developing new policies and procedures for the University community:
To obtain a word version of the template, or should you have any questions, please contact the University Secretary.
EDI Policy Development Toolkit
This toolkit serves as a supplementary resource to aid in the development and review of University policies and procedures. While not a mandatory component of the policy process, policy leaders are strongly encouraged to utilize this resource and consider how you might incorporate key principles into your approach.
We recommend allocating time to review the toolkit and develop an implementation plan that integrates these principles into your policy work. Should you require additional assistance in utilizing this resource, please contact the University Secretariat at policyadmin@ecuad.ca and Ece Arslan at edi-rio@ecuad.ca.
Employee Code of Conduct
Emily Carr University is committed to maintaining a learning and working environment grounded in respect, honesty and professionalism.
The Employee Code of Conduct provides guidance to all faculty and staff on ethical behaviour, integrity and accountability. Employees are expected to be familiar with the Code and all university policies and procedures.