Restriction/priority rules are applied when certain courses are given first priority to the students that require them to complete their degree. Subsequently, the courses will be opened up to other students in the following releases:

• Degree rule release: when students in the same program or degree stream can register
• All University rule release: when students across all university program areas can register
• View the Fall 2025 Sections Priority + Release Schedule.

NOTE: Some courses and/or sections are excluded entirely from the priority releases – they are noted as such in the Fall 2025 Sections Priority + Release Schedule.

The schedule is subject to change, including time, day and faculty changes. Check the MYEC Student Planning site regularly for updates.

You can add courses to your schedule through MYEC / Student Planning from your registration release date until September 9, 2025. Only you, or an assigned proxy, can register or add courses to your schedule; faculty are not able to register or add you to a course, or drop you from a course you are registered in.

If you are waitlisted for a course, you will only be added to that course by receiving a ‘Permission to Register’ email and then adding the course to your schedule in Student Planning.

You can drop courses from your schedule through MYEC / Student Planning from your registration release date until September 9, 2025, so long as you remain registered in at least one course (otherwise this is considered a semester withdrawal). After this deadline any request to drop a course is considered a withdrawal.

Dropping all courses is considered a withdrawal from the university for the semester. Withdrawal requests cannot be completed on MYEC. You must submit a completed Withdrawal Form to aadvising@ecuad.ca.

Withdrawal requests cannot be submitted online through MYEC. A withdrawal request form must be completed and submitted to Student Services no later than 4:30 pm Friday November 4, 2025. Forms can be found on the website here or in Student Services.

There are two kinds of withdrawals.

1. Withdrawing from one or more courses but remaining registered in the semester.

For Fall 2025, the drop period ends on September 9, 2025. A request to drop a course(s) after this date is handled as a withdrawal. A “W” grade is recorded on your transcript and you are not eligible for a refund. The “W” grade does not affect your GPA. The deadline to submit a withdrawal form to Student Services is 4:30 pm, Friday November 4, 2025. Requests received after this deadline will result in a grade of “F” being assigned.

2. Withdrawing from all your courses and leaving the university (for a leave of absence, or to end your program).

After you have registered, a request to drop from ALL courses is considered a semester withdrawal. If you plan on taking a break from your studies the next semester you are required to submit a Leave of Absence request form. A leave may be granted for up to one year and guarantees your space upon return. Leave of absence request forms are available in Student Services.

Students who are away for more than one year are required to reapply for admission.

Fall 2025:

Classes begins September 2, drop period ends 11:59 pm September 9.

If you decide to withdraw from all courses before the start of the semester (September 2), there will be no record of the courses on your transcript and you will be responsible for 25% of the tuition of one 3-credit class.

If you decide to withdraw from all courses after the semester begins but before the end of the drop period, you will be responsible for 25% of the tuition of one (1) of your courses. A “W” grade will be recorded on your transcript for this course. The “W” grade does not affect your GPA.

If you decide to withdraw from all courses after the drop period, a “W” grade will be recorded on your transcript for each course and you will not be eligible for a refund. The “W” grade does not affect your GPA. The deadline to submit a withdrawal form to Student Services is 4:30 pm, Friday November 4, 2025. Requests received after this deadline will result in a grade of “F” being assigned.

If you fail to pay your tuition fees by the September 16, 2025 deadline, ‘F’ grades may be recorded, and you will be responsible for 100% tuition fees.

Are you waitlisted for a Fall 2025 course?

Follow the steps below to keep your place on the waitlist for any undergraduate course. The Add/Drop deadline for the Fall semester is Tuesday, September 9 at 11:59 pm PST.

Important: Being on a waitlist does not guarantee enrolment. If you are waitlisted and not enrolled in a required course for your program, please get in touch with us immediately. We will do our best to secure you a seat in another course section.

Instructions for In-Person Sections (all sections with scheduled times in your timetable):

1. Email your instructor by 11:59 pm PST on the night before the first class to confirm your waitlist spot. Use the template provided below. Instructor emails can be found by searching their name in Emily Carr University webmail, or by linking to your course’s section information on the ECU Course Catalogue.
2. Use the correct subject line format: Course mnemonic (eg: HUMN), course number (eg: 307), and section number (eg: F001). Example: HUMN 307 F001
3. In the body of the email, include:
   • Your full name
   • Your Emily Carr student number (from your student card or Program Evaluation in MYEC)
   • A short statement that you are on the waitlist and would like to remain in the class

Deadline: Emails must be sent by 11:59pm PST on the night before the first class.

………….

SAMPLE EMAIL:

Subject: WAITLIST CONFIRMATION: [add course mnemonic here] | Please add me to Moodle

Dear [FACULTY NAME]

This email is to confirm my waitlist spot in [COURSE MNEMONIC]. The waitlist policy requires that I write you and attend by Moodle, so that I am up-to-date if a spot becomes available for me by September 10th.

Can you please add me to the Moodle for the class?

Here is my information:

[YOUR NAME]

[STUDENT NUMBER]

……………

Remember: If you do not email the instructor by the deadline, you may be removed from the waitlist.

Instructions for Asynchronous Sections (sections without fixed meeting times, shown as a strip at the bottom of your timetable — for example, SOCS 201):

Email the instructor with your request to join the course, using the template above. The deadline to send this email is 11:59pm PST on the night before the first session of the course.

Missed the first class but still within Add/Drop?

You can still join the waitlist (or rejoin if you lost your spot), but you must email the instructor immediately. In addition to the information required in the email example above, include this note:

“I am a new addition to your waitlist, but I have missed your first class. I still wish to try to add your class while the Add/Drop period remains open. I know I am responsible for making up any missed content.”

This applies to both regular and asynchronous courses.

Once your spot is confirmed, the instructor will add you to the Moodle list so you can attend classes while waiting for an official seat.

Important: Being added to Moodle does not mean you are registered. A spot must open, and you must still register before the Add/Drop deadline to remain in the course.

Timeline + Process

• Waitlists remain open until the end of Add/Drop: Tuesday, September 9 at 11:59pm PST.
• If a spot opens, you’ll receive an email titled “Permission to Register.”
• Once you receive this email, log in to Student Planning and self-register into the course.
• Permission emails expire after 24 hours. Check your ECU email daily — they are only sent to ECU email addresses.
• After the Add/Drop deadline (11:59pm PST on September 9), no more Permission to Register emails will be sent and course lists are final.
• Students who have not registered by the deadline will be removed from Moodle.