Academic Affairs
The Academic Affairs Office, also called the Deans’ Office, is the first point of contact for faculty teaching in ECU’s degree programs.
The office also houses academic scheduling, room bookings and the VP Academic. Explore the resources below to navigate key academic processes at ECU.
Quick Links
- Contact the Academic Affairs office
- Academic Affairs staff list, including contact information for the Deans and Deans’ Assistants
- Key academic dates
Submitting Course Outlines
All faculty are required to submit a course outline to Academic Affairs.
Course outlines give students a clear overview of work they can expect to do in your class. Grading information must be clearly defined in the course outline. All instructors are required to provide students with a course outline/syllabus, including the weekly schedule, at the beginning of the first scheduled class of a given course.
Course outline templates are available in the Course Outline Manager.
- Log in to MYEC using your ECU email and password
- Go to My Applications to find the Course Outline Manager
- Find more details about Course Outline Procedures in the ECU policy here
- Refer to this PDF guide for instructions on how to upload your outline to the Course Outline Manager
Outlines are saved as PDFs, archived by Academic Affairs and may be published under the course section on the website. They also support transfer credit, grade appeals and curriculum development.
The course outlines uploaded through Course Outline Manager become the property of Emily Carr University and are used to determine prerequisite equivalence, transfer credit and for program review. They may also be provided to faculty teaching the course in future. For this reason, we encourage faculty concerned about protecting their intellectual property to include basic information about weekly course topics and course evaluation in the official course outline, but reserve detailed information about course activities and assignments for separate assignment sheets which remain the property of the instructor.
Policy 4.4 Course Outlines states that course outlines should be provided and explained to students at the first scheduled class of a given course. This allows students to make an informed decision about remaining in a given course before the Add/Drop date (the date before which students can withdraw from a class without financial penalty).
You can request previous versions of course outlines from the Academic Affairs office.
Your ECU Email, Mailboxes, Class Lists + Grading
Most correspondence with faculty will only be done by Emily Carr University email. You must regularly check your @ecuad.ca account for important information. If you are new to ECU, HR will contact you with your email address. You will also be assigned a mailbox in the mailroom that you should check weekly.
Instructions on how to access your class list through MYEC will be sent to you by Student Services.
Inquiries about grading should be directed to Charise Bryan, Associate Registrar, Financial Aid + Awards + Advising in Student Services.
The mailroom and reception are unable to support distributing uncollected assignments due to increased volumes and space issues. It is the university’s expectation that faculty arrange to return student assignments during class time or during their regular office hours. Please plan this in advance.
Your ECU Website Profile
All faculty members and instructors should have a profile within our ECU People Directory. To launch your profile, or make changes to an existing profile, please email communications@ecuad.ca or your Dean’s assistant.
Fall Term Review Panels
Review Panels for Studio Classes
Faculty teaching Visual Arts, ILUS, PHOT, NMSA, FMSA, 2DAN, 3DAN and CRCP studio classes will be required to take part in the 4th year review panel process from December 4 – December 10, 2025. Faculty will be scheduled according to their regular teaching schedule.
To keep 2nd and 3rd year students involved over these two weeks, faculty may request deliverables, documentation and written reflection from students via email or Moodle.
4th Year Review Panels (Visual Arts, Illustration, Photography and New Media + Sound Art)
All 4th year students enrolled in PRAX 300 are required to participate in the 4th year review panels at the end of the Fall semester. Review panels count as 5% of their studio grade for attendance.
The Audain Faculty of Art recognizes the value of the panels as an essential part of the development of each student’s art practice and learning experience. Students are responsible for signing up for a posted review panel time slot and for being prepared to present and speak about their work.
2025 Fall 4th Year Review Panel dates will be posted here at the beginning of the Fall 2025 semester.
Questions? Contact Chelsea O’Byrne, Administrative Assistant, Audain Faculty of Art.
4th Year Review Panels for Dynamic Media Programs
All 2DAN and FMSA students enrolled in 400-level 6 credit core class must participate in review panels at the end of Fall semester. The panels are mandatory and considered an essential part of the development of each student’s art practice and learning experience. Review panel info and time slots will be sent out by Academic Affairs. Students are responsible for signing up for a posted review panel time slot and being prepared to present and speak about their work.
Questions? Contact April Joy Milne, Administrative Assistant, Faculty of Design + Dynamic Media.
Feedback Panels for Critical + Cultural Practice
Open to all 3rd and 4th year CRCP students, these panels are not mandatory and are offered each semester. Feedback Panels are an excellent opportunity to discuss a piece of writing, a studio project, a curatorial endeavour, or an initiative that spans across all these areas, with a panel of faculty from across Culture + Community.
CRCP Panels are scheduled on request, with reminders for students and faculty to sign-up mid-semester.
Questions? Contact Sandy Lam Ewart, Administrative Assistant, Faculty of Culture + Community.
Model Booking, Field Trips and Other Useful Forms for Faculty
Be sure to complete and return forms by the deadlines listed. Find more useful forms through your MYEC account.
Request a Model
We maintain a roster of models for classroom use. Budgets for each class can be obtained from the Dean. For further information on working with models or for a catalogue of our current roster of models, please contact our office.
Field Trip Proposal Form
To propose a field trip, complete this form. This form must be submitted three weeks before the field trip. For information, contact your faculty’s Administrative Assistant. If you are planning an out of province or out of country field trip, contact Academic Affairs at least 10 weeks in advance.
Release of all Claims Form for Field Trips
Have your students fill in this form before your field trip. Return completed forms to your faculty’s Administrative Assistant.
Textbook Order Form
Textbooks for courses can be ordered from READ Books. Complete this form and return it two months before the course start date.
Guest Artist Request and Payment Form
You must get permission from the Dean or Assistant Dean in your faculty before hiring a guest artist. Limited funds are available and each faculty allocates funds differently. If you hire someone before your request has been approved there may not be funds available to pay them.
The Audain Faculty of Art does not have funds available to hire guest artists for individual classes. Each area shares one guest artist per semester. Discuss possible artists with colleagues in your area. Painting and Sculpture areas have a guest artist series called Twilight Hour. Photo and NMSA areas have a series called Resonance. Email Gwenessa Lam regarding guest artists for Art.
Faculty Resources, Illness, Class Changes and Room Bookings
Find the Staff + Faculty Handbook, Collective Agreements and various funding application forms here.
In Case of Illness
If you are ill, contact Human Resources by email or at 604-844-3824.
If you have not arranged a substitute, HR will try to find one or place a sign informing the students the class will be cancelled.
If you cannot reach HR, please contact Danielle Zandvliet, Academic Curriculum Coordinator and your faculty’s Administrative Assistant.
Class Changes
If you work out a plan with the students to reschedule a class and have been given permission by your Dean, please contact Danielle Zandvliet, Academic Curriculum Coordinator to arrange the schedule.
Room Bookings + Assignments
For ad hoc room booking requests, please contact Danny Benda, Scheduling Coodinator, Community + External Bookings. Rooms are available for university-related business or curriculum-related use only.
For inquiries concerning the rooms assigned to your courses, please contact Danielle Zandvliet, Academic Curriculum Coordinator.