How to Install and Take Down Your Work

The following information pertains to all students exhibiting on campus. Please read carefully before you submit your campus exhibition application form.

  • Centre of work must be at 56″ from the floor
  • No candles, flames or burning of materials of any kind.
  • Flammable liquids and other hazardous materials are not permitted in your work.
  • No live animals or insects are permitted in your work.
  • Do not obscure or remove fire extinguishers, signage, security phones or any other safety equipment. These must be visible and accessible at all times.
  • Do not cover or enclose the access to the electrical panels in any space.
  • No installations are to be hung from pipes, duct work, sprinkler heads or light fixtures. Only structural pipes are to be used for suspending work.
  • No installations are to be located at or within door entrances, elevators, stairwells or fire exits.
  • Do not suspend or hang work upon or through the light wells/atriums.
  • No installations are to be located in washrooms.
  • No installations are to be hung upon, or interfere with, any support beams or ceiling panels.
  • No unauthorized lighting fixtures (clamp lights, etc). Get permission before using specialty lighting of any kind.
  • No installations are to compromise university HVAC systems. Install work only on walls with plywood backing. (Please see map)
  • Screws must pass through drywall into a plywood wall, and not enter beyond 30mm. No nails. Consult with a Technician if not sure.
  • Do not use permanent felt markers or pens on walls as they bleed through the paint and are difficult to cover. Walls are painted with (Dulux) flat Latex, obtainable from the Tool Crib.
  • When painting walls, use painters tape and drop sheets to keep the area clean.
  • Do not paint or alter any of the following: light switches, electrical outlet covers, fire pull stations, room numbers, doors, windows, floors, thermostats, security phones, door jambs, baseboards, lights or light fixtures, air ducts, fire extinguishers, water fountains, wooden or metal beams, floors and carpets, thermostats, ceilings, temperature controls, metal corner guards.
  • Tools for installing your work are available at the Tool Checkout + Resale, but it is recommended to provide your own in case there is high demand for certain tools.
  • All installation-related painting or spray painting must be done in any of the 3 ventilation booths in the school. 1st floor C1290 by the Tool Checkout, 3rd floor C3226 through room C3247 attached to the Design Woodshop, 4th floor A4016 near Print media.
  • REMEMBER: you are responsible for restoring the space back to its original condition once you take down your work at the end of the show. Plan ahead for this necessary step. Technicians will take care of patching holes and doing paint touch-ups.

Pre-Installation Notes

Students whose works and labels are not completely installed by the deadline indicated in Dates + Deadlines will have their work removed from the exhibition. Any installations/exhibits that are deemed unsafe by the safety committee or facilities will be removed from the exhibition unless modifications are made to comply with requirements:

  • The floors will be polished before installation begins. Therefore, do not drag heavy things across the floor as this will leave marks on the floor.

Security

This is a concern for everyone, not just those who bring their own equipment. As with the regular school term, you are financially responsible for the cost of any theft of, or damage to, any ECU equipment in your possession. If you provide your own – or rental – equipment, ECU will not be responsible for any theft of, or damage to, this equipment.

Drywall use is prohibited. Speak to Technical Services for alternate materials.

Media Resources cannot accommodate exhibit lighting beyond the primary setup.

Any students who are screening film and video work as an installation within a gallery context must work in consultation with faculty and technicians who will outline deadlines and completion dates. Dynamic Media students will consult with Dynamic Media faculty and technicians; ART students will work with their faculty representative.

Installation with electric or electronic components, or special lights, should have an on/off instruction sheet. Ensure that the process of turning the work on and off is as simple as possible, and that it is accessible to the monitors but secured from public interference. Past experience has shown that pieces containing electrical power and/or electrical equipment are often cause for concern. Therefore, students wishing to utilize electrical power/equipment in their piece are requested to seek the assistance of Technical Services to ensure that their piece is not dangerous. If an extension cord is to be used, it should be capable of handling the power of the electrical load. Any artwork or exhibit found to be unsafe will require modifications defined by the Safety Committee; should it prove impossible to make the piece safe it will be removed from the exhibition.

*220 volt electrical power is not available for any exhibits or artwork.

Some students may decide to bring or rent their own equipment for the Exhibition. There are two points to consider:

  • Security
  • The operation of your equipment. While the show is running, CTS and Libby Leshgold Gallery will have technicians maintaining the exhibition media works. You must also provide any remote controls for equipment you bring in, and extra copies of any removable media such as DVDs or USB drives. This allows us to properly keep your piece(s) running for the duration of The Show.

Please note:

  • Media Resources can only support DVDs in NTSC, Region One format. Blu-Ray discs must be Region One. Digital media to be played on media players must be in MPEG-4 H264 format. See the Exhibitions with Computers section for more details.
  • Media Resources does not supply power cords, connection cables, or headphones.

Computer installations must take into consideration environmental conditions such as ventilation, temperature and electrical safety. If your project requires the computer to be in a confined or restricted area, it must be ventilated, dry, and accessible for maintenance. These details are best caught and accounted for as early as possible through discussions with the Faculty rep and the computer technician concerning furniture and display options.

When selecting or designing your furniture/display, keep the following in mind:

  1. Will you build the furniture/display?
  2. Are there any suitable plinths/tables/desks already available on campus?
  3. Are you going to hide, or leave visible the wires, cables and cords?
  4. How will you minimize the possibility of equipment theft?
  5. Where are the power outlets? Are they working?
  6. Where will the mouse sit? Will you need a mouse pad? Will its cord reach to the computer location?
  7. Does the video monitor have enough space on top of the plinth/table/desks?
  8. Where will the security cable and lock securely attach to?

IMPORTANT: Students need to prepare their exhibition space (including any painting, decorating, etc.), put furniture in place (plinth/table/desk), and supply all extension cords, power bars, cable extenders, headphones and any other
equipment necessary before making arrangements with computer technicians to deliver their computers. If the exhibition space is not ready, or if there are equipment security or safety concerns, the computer will be held until these issues are remedied.

Consult with your area Faculty rep and the computer technician if you need help with planning your installation.