Videoconference Carts

The Videoconference Carts are available for sign-out from Media Resources.

1) A power extension cable is hanging off the hook on the back of the videoconference cart, plug the power into a wall outlet.

2) Check to make sure the power bar on the cart's shelf is set to "On".

3) Turn on the display using the provided TV remote.

4) Press the power button on the back of the Mac Mini. NOTE: Please allow a full 60 seconds to boot the Mac before you attempt connecting to Zoom.

5) Check to make sure you are connected to ECUAD_AV Wi-Fi Network (this should be the default setting).

6) Open Zoom and use SSO to connect to emilycarru.zoom.us (NOTE: Make sure you sign out when you are done).

7) Accept the Federated Login certificate. The default setting is highlighted.

8) Start or join a Zoom call. The camera, microphone, and speaker should default to the Logitech MeetUp, you can now check for these in your settings.

Media Resources will provide you with a key to unlock the Videoconference Carts.

Here is a map of where the carts are located and secured:

Videoconference Cart 1 Location:

Videoconference Cart 2 Location:

Videoconference Cart 3 Location:

Videoconference Cart 4 Location:

You may leave the lock attached to the aircraft cable when you retrieve the cart.

When returning the carts, wrap the aircraft cable around the spine of the cart and secure the lock to the cable itself.

Use the footbrake to ensure the cart doesn't roll away.

Finally, return the key to Media Resources alongside the provided accessories.

Note: Please make sure you return the cart with the display facing the wall and parked within the box floor marking to help prevent any damage to the screen and equipment.

Here is a list of what's included with sign-out:

• Key to unlock the cart
• Pouch containing accessories
  • Magic Mouse
  • Magic Keyboard
  • TV Remote
  • Logitech MeetUp Camera Remote

All accessories are labeled for your convenience and understanding.

Make sure you turn the Magic Mouse and Magic Keyboard on by flipping their switches to green. Please turn them on only after a full 60-second boot of the Mac Mini. We recommend turning them on, waiting 10 seconds, and then clicking the mouse and keyboard. A message should appear on the screen for both the mouse and keyboard letting you know they are connected. NOTE: Please turn them off when you are done to help preserve battery life.

NOTE: If you experience any issues with your mouse and keyboard, Media Resources can provide you with a wired mouse and keyboard.

Using the supplied MeetUp remote, you can:

• Raise and lower the volume
• Control the direction of the camera
• Zoom in and out
• Save camera presets
• Mute and unmute your microphone

Switch to Widescreen mode using the "Camera Settings" app. Search "Camera Settings" in Spotlight.

Maybe it is such that your instructional style has you using your own laptop to host your Zoom call. Instead of using SSO to sign in to your Zoom account on the cart, you can always have Zoom on the videoconferencing cart join as a guest to your existing class.

After you've opened Zoom, select "Join a Meeting" instead of "Sign In" to enter the Meeting ID, Password, and a Guest name. For example, this allows you to teach from your laptop while the camera and microphone on the videoconferencing cart can be focused on the students and their work. Make sure either your microphone or the videoconferencing cart's microphone is muted. If both are in the same space, you may experience feedback.

To connect with CTS (Collaborative Technologies Support) for support on the usage of these Videoconference Carts, please:

• Pick up the Emily Carr phones in the hallways and dial the CTS hotkey, a CTS tech will answer shortly.
• Call (604) 630-4559 and a CTS tech will answer the phone.
• University members may also submit a ticket to report a technology issue or request an orientation.